Compliance Assistant
Position Details
Employment Type: Part-Time | Full-Time potential through combined roles
Location: Fort Myers, FL
Reports To: Director of Compliance
Position Overview
Equipt is seeking an organized, detail-oriented, and missionally minded Compliance Assistant to support Equipt and our ministry partners in maintaining healthy and effective compliance practices.
This role is about more than completing filings and tracking deadlines. The Compliance Assistant comes alongside churches, missionaries, and ministry leaders to help them understand established requirements, navigate important processes, and build strong administrative foundations for their ministries.
The ideal candidate enjoys organization, details, and follow-through while also having a heart for serving, supporting, and equipping ministry leaders.
About Equipt
Equipt is a fast-growing ministry that provides operational, financial, and administrative support to churches and ministry leaders across the country and globally. Our team exists to stand in the gap, removing administrative burdens so leaders can focus on their calling to spread the gospel.
Key Responsibilities
Compliance Administration & Records
Process routine state filings, annual reports, registrations, and renewals
Maintain corporate, entity, governance, and compliance records
Track compliance calendars, deadlines, and outstanding requirements
Maintain organized compliance records and documentation, following up on missing information and supporting document-retention requirements
Insurance, Employment & Risk Support
Coordinate certificates of insurance and maintain insurance documentation
Assist with routine insurance renewals and information gathering
Administer background checks and track Child Protection requirements
Maintain required employee, contractor, clergy, and personnel compliance documentation
Escalate issues requiring additional compliance judgment
Partner Support, Launches & Transitions
Complete assigned Compliance responsibilities for new partner launches and transitions
Assist with entity setup, registrations, governance records, insurance, and employment-related compliance processes
Help partners understand established requirements, deadlines, and documentation
Provide practical guidance and resources that equip partners to maintain healthy compliance practices
Coordinate completion of Compliance milestones with the Launch Coordinator
Audit & ECFA Support
Gather and organize governance, policy, insurance, and compliance documentation
Assist with audit, financial review, and ECFA preparation
Track and follow up on outstanding compliance-related requests
Qualifications
Required Qualifications
Strong attention to detail, organization, and follow-through
Ability to manage multiple deadlines and recurring requirements
Ability to learn and consistently apply established processes and requirements
Strong written and verbal communication skills
High level of integrity, confidentiality, and discretion
Heart for serving and equipping churches, missionaries, and ministry leaders
Preferred Experience
Experience in compliance, nonprofit administration, HR, insurance, legal administration, or a related field
Familiarity with nonprofit, church, or ministry operations
Experience maintaining corporate or regulatory records
Experience working with government filing systems or compliance platforms
Key Competencies
Organization and attention to detail
Ownership and follow-through
Problem-solving and sound judgment
Partner-focused service
Ability to educate and equip others
Collaboration and teamwork
Adaptability and initiative
Work Structure
Part-time role (20-28 hours/week), Monday-Friday during standard business hours, with some flexibility in scheduling within those hours
Hybrid work flexibility may be available based on weekly team needs and performance, but is not guaranteed
Works closely with the Director of Compliance, with regular collaboration across Operations and Launch
Matters requiring interpretation, exceptions, or specialized compliance judgment remain with the Director of Compliance