Bookkeeping & Accounts Payable Assistant

Written By William Williams

Position Details

  • Employment Type: Part-Time | Full-Time potential through combined roles  

  • Location: Fort Myers, FL

  • Reports To: Director of Operations

Position Overview

Equipt is seeking a detail-oriented, dependable, and missionally minded Bookkeeping & Accounts Payable Assistant to support the day-to-day financial needs of Equipt and our ministry partners.

At Equipt, financial administration is more than completing transactions. Our team has the opportunity to come alongside churches, missionaries, and ministry leaders to help them steward resources well, understand healthy financial processes, and establish strong foundations that support their ministry for the long term.

The Bookkeeping & Accounts Payable Assistant helps ensure bills are properly documented, approved, recorded, and paid; vendor information is complete; financial records are maintained accurately; and assigned bookkeeping responsibilities are completed on time.

This position also interacts with ministry partners to answer routine questions, explain established processes, and help them understand the why and how behind healthy financial practices.

The ideal candidate enjoys numbers and details while also enjoying serving people, solving problems, and helping others learn and succeed.

About Equipt

Equipt is a fast-growing ministry that provides operational, financial, and administrative support to churches and ministry leaders across the country and globally. Our team exists to stand in the gap, removing administrative burdens so leaders can focus on their calling to spread the gospel.

Key Responsibilities

 Accounts Payable, Vendor & Expense Administration

  • Process bills, invoices, reimbursements, and payment requests

  • Verify required approvals and supporting documentation

  • Establish and maintain vendor records, W-9s, and required documentation

  • Support annual 1099 preparation

  • Monitor missing receipts and expense documentation and follow up on incomplete transactions

  • Assist with transaction coding according to established procedures

  • Support routine Ramp administration, transactions, receipts, and documentation

  • Assist with routine vendor updates and correspondence

Bookkeeping & Financial Administration

  • Perform assigned bookkeeping in QuickBooks Online for Equipt and ministry partners

  • Assist with bank, credit card, and other reconciliations

  • Support month-end financial processes and maintain accurate financial documentation

  • Assist with routine financial reporting and record preparation

Partner Billing & Financial Support

  • Assist with partner invoicing, payments, and routine accounts receivable follow-up

  • Respond to routine bookkeeping, payment, and financial-process questions

  • Help ministry partners understand established financial processes and documentation requirements

  • Provide patient, practical support that helps partners develop healthy financial practices

Partner Launches & Transitions

  • Complete assigned Finance responsibilities for new partner launches and transitions

  • Assist with bookkeeping, A/P, vendor, and financial-system setup

  • Help orient new partners to established financial processes

  • Coordinate completion of Finance milestones with the Launch Coordinator

Audit & Financial Review Support

  • Gather and organize requested financial documentation

  • Assist with audit, financial review, and ECFA preparation

  • Track and follow up on missing financial records as assigned

Qualifications

Required Experience

  • Strong attention to detail, accuracy, and organization

  • Ability to manage multiple priorities and recurring deadlines with consistent follow-through

  • Comfort working with numbers, financial information, and established processes

  • Strong written and verbal communication skills with the ability to work independently and collaboratively

  • High level of integrity, confidentiality, and discretion

  • Heart for serving and equipping churches, missionaries, and ministry leaders

Preferred Experience

  • Previous bookkeeping or accounts payable experience

  • Experience with QuickBooks Online or similar accounting software

  • Familiarity with nonprofit, church, or ministry financial operations

  • Experience with expense management or financial technology platforms

Key Competencies

  • Accuracy and attention to detail

  • Ownership and follow-through

  • Problem-solving and sound judgment

  • Partner-focused service

  • Ability to educate and equip others

  • Collaboration and teamwork

  • Adaptability and initiative

Work Structure

  • Part-time role (20-28 hours/week), Monday-Friday during standard business hours, with some flexibility in scheduling within those hours

  • Hybrid work flexibility may be available based on weekly team needs and performance, but is not guaranteed

  • This role operates within a collaborative team environment with regular communication, coordination, and shared ownership across responsibilities

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William Williams
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