Bookkeeping & Payroll Coordinator
Position Details
Employment Type: Full-time
Location: Fort Myers, FL
Reports To: Director of Operations
Schedule: Mon-Thurs in office; Fri work from home
Position Overview
Equipt is seeking a detail-oriented, dependable, and missionally minded Bookkeeping & Payroll Coordinator.
The Bookkeeping and Payroll Coordinator supports the daily financial and payroll needs of Equipt and its ministry partners through accurate bookkeeping, accounts payable, payroll, and benefits administration.
This role helps churches, missionaries, and ministry leaders steward resources well while maintaining dependable financial processes. The position requires strong attention to detail, confidentiality, organization, and a heart for serving others.
About Equipt
Equipt is a fast-growing ministry that provides operational, financial, and administrative support to churches and ministry leaders across the country and globally. Our team exists to stand in the gap, removing administrative burdens so leaders can focus on their calling to spread the gospel.
Key Responsibilities
Bookkeeping and Financial Administration
Maintain bookkeeping in QuickBooks, including transaction coding and reconciliations.
Support month-end close, routine financial reporting, and accurate recordkeeping.
Identify discrepancies or missing information and coordinate resolution.
Accounts Payable and Expense Administration
Process bills, invoices, reimbursements, and payment requests with required approvals and documentation.
Maintain vendor records and W-9s and support annual 1099 preparation.
Support credit card administration and follow up on missing receipts and incomplete expense records.Assist with bank, credit card, and other reconciliations
Payroll Administration
Process scheduled payroll for Equipt and assigned ministry partners.
Review timesheets and process approved employee, compensation, deduction, and reimbursement updates.
Maintain accurate payroll records, resolve discrepancies before deadlines, and support year-end reporting.
Benefits Administration
Assist with HRA funding, retirement contributions, and routine benefits administration.
Maintain benefit billing, allocations, and supporting documentation.
Coordinate routine communication with payroll and benefits
Audit & Financial Review Support
Gather and organize requested financial documentation
Assist with audit, financial review, and ECFA preparation
Track and follow up on missing financial records as assigned
Qualifications
Required Experience
Active, committed Christian who demonstrates a growing relationship with Jesus Christ, a love for others, and a lifestyle consistent with biblical Christian faith and values
Heart for serving and equipping churches, missionaries, and ministry leaders
Strong attention to detail, accuracy, and organization
Ability to manage multiple priorities and recurring deadlines with consistent follow-through
Comfort working with numbers, financial information, and established processes
Strong written and verbal communication skills with the ability to work independently and collaboratively
High level of integrity, confidentiality, and discretion
Previous bookkeeping or accounts payable experience
Preferred Experience
Experience with QuickBooks Online or similar accounting software
Familiarity with nonprofit, church, or ministry financial operations
Experience with expense management or financial technology platforms
Key Competencies
Accuracy and attention to detail
Ownership and follow-through
Problem-solving and sound judgment
Partner-focused service
Ability to educate and equip others
Collaboration and teamwork
Adaptability and initiative
Work Structure
Monday-Friday during standard business hours, with some flexibility in scheduling within those hours
This role operates within a collaborative team environment with regular communication, coordination, and shared ownership across responsibilities