Bookkeeping Assistant

PART-TIME
Written By William Williams

Position Details

·       Employment Type: Part-Time

·       Location: Fort Myers, FL

·       Reports To: Operations Coordinator

Position Overview

The Bookkeeping Assistant supports Equipt and its partner ministries by processing bills, reimbursements, deposits, vendor payments, and contractor records, while assisting the Accounting team with journal entries, reconciliations, and financial data entry.

This role plays a key part in supporting ministry leaders by ensuring financial records are accurate, organized, timely and consistent.

This position requires a motivated, detail-oriented individual who enjoys serving behind the scenes, can work both independently and collaboratively, and takes ownership with a high level of integrity and care.

About Equipt

Equipt is a fast-growing ministry that provides operational, financial, and administrative support to churches and ministry leaders across the country. Our team exists to stand in the gap, removing administrative burdens so leaders can focus on their calling to spread the gospel.

Key Responsibilities

 Accounts Payable

  • Process vendor invoices, payments, and reimbursements

  • Maintain accurate vendor records and contact information

  • Validate general ledger coding and ensure proper approvals

  • Manage recurring bills and subscription charges

  • Maintain weekly accounts payable schedules and deadlines

  • Process employee reimbursements

  • Communicate with partners regarding missing documentation

  • Maintain organized, audit-ready files

Bookkeeping & Reconciliation

  • Assist with reconciliations and resolving discrepancies

  • Support journal entries and financial adjustments

  • Verify and record incoming wires

  • Provide support for financial audits

  • Assist with month-end close processes

Offerings & Deposits

  • Work with the Operations Coordinator to perform offering counts per internal controls

  • Enter offering batches and prepare deposits as assigned

Team Collaboration

  • Contribute to a culture of excellence, ownership, and continuous improvement

  • Support partners and team members

  • Help to accomplish ministry initiatives and projects

Qualifications

Required Experience

  • Active member of a local, gospel-centered church

  • Prior bookkeeping or finance experience

  • Strong attention to detail and data accuracy

  • Integrity in handling confidential information

  • Clear and professional communication

  • Able to work both independently and collaboratively

  • Results-oriented, with the ability to think through processes and propose solutions

Preferred Experience

  • QuickBooks Online or Desktop

  • Planning Center or donor processing

  • Ramp Bill Pay or other payables

  • Basecamp, Teams

  • Gusto or other payroll systems

  • Churches or nonprofit ministry support

  • Multi-entity or class-based accounting environments

Key Competencies

  • Motivated/strong initiative to learn and support others

  • Detail-oriented with a high standard of accuracy

  • Collaborative team player

  • Clear and professional communicator

Work Structure

  • Part-time role (20–28 hours/week), Monday–Friday during standard business hours, with some flexibility in scheduling within those hours

  • Hybrid work flexibility may be available based on weekly team needs and performance, but is not guaranteed

  • This role operates within a collaborative team environment with regular communication, coordination, and shared ownership across responsibilities

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William Williams