Accounts Payable & Bookkeeping Assistant
Location: Equipt, Inc. – Hybrid (South Ft. Myers, FL)
Work Schedule: 28 hours per week
Reports To: Director of Operations & Bookkeeper
Works With: Partner Support Team, Partners, Donors, Executive Director
About Equipt
Equipt is a 501c3 ministry that provides operational, financial, and administrative support to free up churches to focus on mission and ministry. Through scalable systems, compliance support, and ministry-focused solutions, Equipt helps partners operate with excellence, sustainability, and gospel-centered stewardship.
Position Summary
Supports Equipt and partner churches by processing bills, reimbursements, deposits, and vendor payments while assisting the Bookkeeper with bookkeeping, reconciliations, and financial data entry. Ensures accurate records, clean documentation, and consistent workflows.
Key Responsibilities
1) Accounts Payable
• Process vendor invoices, payments, and reimbursements
• Maintain accurate vendor accounts and contact details
• Validate general ledger coding and obtain proper approvals
• Manage recurring bills and subscription charges
• Maintain weekly accounts payable schedule and deadlines
• Process employee reimbursements
• Communicate with partners regarding missing documentation
• Maintain organized audit-ready files
2) Bookkeeping & Reconciliation
• Assist the Bookkeeper with reconciliations and discrepancy resolution
• Support journal entries and adjustments as assigned
• Help reconcile deposits between Planning Center and QuickBooks Online
• Verify and record incoming wires
• Support monthly reconciliation tasks and financial reviews
• Assist with month-end financial close processes
3) Offerings & Deposits
• Work with the Bookkeeper to perform offering counts per internal controls
• Enter offering batches and prepare deposits as assigned
Qualifications
• Active member of a local Gospel-centered church
• Accounts payable experience required
• QuickBooks Online experience required
• Ramp platform experience preferred
• Prior bookkeeping or finance experience preferred
• Strong attention to detail and data accuracy
• Integrity with confidential information
• Clear and professional communication
• Works independently and collaboratively
• Task-oriented yet able to think though processes and propose solutions
Preferred Experience
• Churches or nonprofit experience
• Understanding of fund accounting
• Knowledge of offering, reimbursement, and benevolence categories
• Familiarity with GAAP
Systems Used
QuickBooks Online • Ramp • Basecamp • Online banking portals • Planning Center • Internal SOPs
Work Structure
Part-time – 28 hours per week • Hybrid (in-office as scheduled) • Flexible scheduling within business hours • Weekly processing deadlines